Governance Framework – Biji-biji ABOUT US SERVICES PROJECTS SHOP 0 CART NEWS


Governance Framework

This Governance Framework sets out the key principles and models that govern how the Biji-biji Initiative operates. The principles and models described here are a formal documentation of the day-to-day practices and operations of the Biji-biji Initiative. The principles and models here may change over time, to suit the size and complexity of the organisation. All changes and amendments will be documented and updated on this platform, and communicated to all Biji-biji Initiative members and partners.

Our Objectives
  • To provide a holistic approach in all engagements through utilizing Biji-biji Initiative’s Sustainability Framework;
  • To design sustainable solutions aiming to create or enhance positive economic, social and environmental impacts;
  • To capture value of discarded waste materials through incorporating them in products and services offered;
  • To help raise awareness amongst the general public and to inspire a society that is accountable for their waste.
Our Sustainability Key Performance Indicators (KPIs)

Biji-biji Initiative’s Sustainability Indicators are Key Performance Indicators (KPIs) we have developed, against which we measure our sustainability commitments. There are 12 Sustainability Indicators that we measure our business activities with, which you find below:

ECONOMIC

SOCIAL

ENVIRONMENT

LOCAL PROCUREMENT

Percentage of materials sourced from local and international suppliers

RAISING AWARENESS

How many new people were reached (no. of participants)

WASTE UPCYCLED

Amount of waste, recyclables and second-hand materials incorporated

 

FAIR WAGES

How many times  more was the wage earned by the lowest paid employee compared to minimum wage?

 

COMMUNITY ENGAGEMENT

How many individuals or communities were engaged

WASTE REDUCED

New methods and technologies explored to eliminate waste creation

SOCIAL INCLUSION

Total amount of money channeled to community-in-needs through employment or supplier engagement

 

GENDER EQUALITY

Ratio of male and female members engaged by job scope and/or in decision making roles

 

SUSTAINABLE PROCUREMENT

How was 1% sustainable procurement budget used

OPEN BOOK FINANCE

Adherence to the Biji-biji Initiative Financial Model

 

OPEN SOURCE DEVELOPMENT

How many new open source instructables were made and shared

GREEN TECHNOLOGY

Aspects of green technology incorporated (energy efficiency, etc)

 

Our Governance Structure

Our Transparency Commitments to Clients

Waste Materials

We incorporate waste materials in most of our products and services. Our clients and customers will be informed of the total amount of waste materials used or incorporated in the product or service they have engaged us for.

Supply Chain

We are committed to purchase from local suppliers, whenever possible and feasible. Our clients will have access to information regarding the percentage of local versus international procurement made.

Our Transparency Commitment to Team Members

Fair wages

To address the ever-growing income inequality, we have a salary cap of 5 times between the highest and lowest earners. This ratio may have to be reviewed in the future to reflect the need for different skill levels and competencies as the organization grows. Reviewed ratios will be made known to all Biji-biji Initiative members and the public. Salary information is based on the salary band in the Salary Scale.

Our Financial Distribution Model

Every member of the Biji-biji Initiative team has access to information on project value, total budget and breakdown of each project as per our Open Book Finance policies and procedures. Below is the our Financial Distribution Model:

Breakdown

Percentages

Salaries

30%

Materials

30-40%

Overheads

10%

Reinvestment

20-30%

Total

100%

 

Our Financial Distribution Model - Salaries

30% of every project budget is set apart for salaries. This amount is added to the total salary and allowances pool. Salaries and allowances will be paid out to our team members as per stated in individual hiring contracts. Every 6 months (in June and in December), any balance remaining in the salaries and allowances pool will be paid-out to all permanent team members as bonus. This is to increase the sense of ownership and accomplishment of everyone in the team. Permanent members of team are those on EPF and SOCSO.

Team bonus is performance-based and calculated as below:

Criteria

Percentages

Performance in appointed tasks, roles and responsibilities

60%

Assist and enable others in their projects

20%

Maintain cleanliness and tidiness of Open Workshop initiatives

10%

Initiate own initiatives

10%

 

Our Financial Distribution Model - Materials

30-40% of a project budget is set apart for material procurement. 1% of the materials procurement pool is allocated to explore purchasing new sustainable materials (other than waste materials and existing green purchases) that are socially, environmentally and economically responsible. This is to encourage continuous improvement in our procurement practices. Any balance remaining in the materials procurement pool will be added to the In-trepreneurship pool.

Our Financial Distribution Model - Overheads

10% of a project budget is set apart for overheads and added to the larger overheads pool to cover expenses that cannot be directly attributed to specific projects (electricity, water, internet, etc.)

Our Financial Distribution Model - Reinvestment

20-30% of a project budget is set apart for investing into the Biji-biji Initiative through new tools acquirement, property rental, proposal development, bonuses, remunerations and to encourage entrepreneurship initiatives.

Encourgaing In-trepreneurship

Research and Development

To promote entrepreneurship and to encourage our team members to develop their ideas internally, within the Biji-biji Initiative, all members of team will have access to the funding available through the In-trepreneurship pool for Research and Development.

New Client Engagement

To increase ownership and sales, all members of team are encouraged to bring in projects and will be rewarded with 10% commission. This includes contacting relevant parties, proposing a type of engagement and setting up a meeting. This only applies to new client engagement (e.g: Clients that we have not contacted previously).

Inclusiveness and Equitable

We work in an inclusive and equitable manner. We make conscious efforts to engage members of different groups in different facets of the Biji-biji Initiative’s operations whenever feasible. We work in a non-discriminatory manner where conscious efforts are made to create, maintain and ensure a fair and equitable environment within the Biji-biji Initiative.

Collaboration

We believe collaboration is superior to competition. The best way to innovate is to engage competitors as potential partners. We actively seek out collaborators and collaboration opportunities to increase work efficiency and effectiveness in reaching our shared goals. At our open workshops, interested groups or individuals are welcome to participate in our projects and to design and prototype new ideas. When someone shares a great idea with us, we make sure they are included fair and square in the entire process.

Open Source Principles

We are a strong advocate of Open Source principles. Our designs are shared online for non-commercial use, which means the rights to study, change and distribute our designs are open to anyone for non-commercial purpose. This allows the designs to be constantly improved upon, and for us to further develop our building techniques by making new prototypes. By trying to spread good ideas instead of protecting them, we can innovate efficiently and effectively.

Open Workshops

We have two Open Workshops. (1) Jalan Sungkai, Off Jalan Ipoh (2) Jalan Nangka, Off Jalan Ipoh. These workshops are equipped with tools and machinery, and serve as our prototype development center, production and storage facility. Here, members of the public and clients alike are encouraged to take part in the design process, learn and develop solutions.